Online board meetings are becoming a common feature in the world of nonprofits, with the number and popularity increasing as more boards take advantage of video meetings. Some believe that face-to-face meetings are superior. However, it is important to understand how to use technology that is virtual to help facilitate productive discussion and decision-making.
1. Utilize a board-meeting tool that is simple to use.
There are many free or low-cost online video conferencing platforms that could be used for your virtual board meeting. It is important to choose one that works for all members of your board. If you have board members who are spread out across the country, or across the globe, it’s best to offer a screen-sharing feature. If your board is working on a budget and you are looking for a cost-effective solution, you might want to think about audio-only phone conference options for those without video capabilities.
2. Start the meeting with an organized agenda.
A shorter agenda aids in the flow of your gathering and keeps the agenda from getting too long. It also requires you to focus on the most important subjects and ensures that each person has the chance to speak.
3. Set the meeting up at an hour that is convenient for all attendees.
You’ll have to think about the location of your board members Data room as well as the time they are able to attend the meeting. You will also need to take into consideration other factors that could hinder their participation, such as early mornings or late nights or busy commutes, as well as common break times.